People & Office Manager (part-time/full-time)

Job description

You will be the heart of the company and ensure we capture the right talent and ensure our people's wellbeing. As our People & Office Manager you manage talent acquisition, onboarding/off-boarding, training, office procurement and company events. You will be the main point of contact for all activities to enhance internal communication and company culture. You ensure that people feel at home from the moment they get in contact with Ligo. Last but not least, you will have the opportunity to work together and report directly to our COO.


Critical results

  • Ensure talent acquisition pipeline is always full and that we capture top talent.

  • Develop and improve our communication with universities, study associations and talent acquisition partners.

  • Efficiently organise interviews, onboarding, and training.

  • Organising company outings, events, goodbye parties, Friday afternoon drinks and all the other fun stuff.

  • Efficiently manage facilities and office procurement budget

  • Proactively improve employee


Responsibilities

Talent Acquisition & HR (±60% of time)

  • Prepare and post job vacancies online

  • Organise interviews and pre-screen candidates

  • Proactively connect with university partners to fill internships pipeline

  • Prepare contracts, onboarding, trainings, evaluations and people’s surveys

  • Work together with Finance to ensure contracts are uploaded to the systems

  • Support in setting up KPIs to track employee performance and wellbeing

Office Management (±30% of time)

  • Check stock & order office supplies, including food & beverage.

  • Managing incoming company mail

  • Request software/hardware for new starters

  • Manage communication with office landlord

  • Liaise with facility management vendors, catering and security services

  • Keep the office organized and clean

Social/Events (±10% of time)

  • Greeting visitors and making them feel at home at the Ligo office

  • Prepare company presentations and PR events

  • Generate, edit, publish and share daily content on Ligo social media channels

  • Plan in-house or off-site activities, like parties and celebrations

Requirements

Knowledge & Experience

  • 1 to max 4 year of experience (incl. traineeships in HR or Office Management)

  • Bachelor's degree (work studentship possible)

  • Proficiency in MS Office (MS Excel in particular) and GSuite (Gmail, Docs, etc.)

  • Having experience with Keynote is a plus

Skills

  • Organised and structured

  • Able to manage a number of different priorities at once

  • Excellent communication skills

  • Ability to work independent

  • Speak Dutch 

Personality

  • Hands-on mentality and service-minded

  • Positive attitude

  • 'A People’s person'

  • Not afraid to get your hands dirty

Key stakeholders
  • Employees

  • Management team

  • 3rd party vendors