You will be the heart of the company and ensure we capture the right talent and ensure our people's wellbeing. As our People & Office Manager you manage talent acquisition, onboarding/off-boarding, training, office procurement and company events. You will be the main point of contact for all activities to enhance internal communication and company culture. You ensure that people feel at home from the moment they get in contact with Ligo. Last but not least, you will have the opportunity to work together and report directly to our COO.
Ensure talent acquisition pipeline is always full and that we capture top talent.
Develop and improve our communication with universities, study associations and talent acquisition partners.
Efficiently organise interviews, onboarding, and training.
Organising company outings, events, goodbye parties, Friday afternoon drinks and all the other fun stuff.
Efficiently manage facilities and office procurement budget
Proactively improve employee
Talent Acquisition & HR (±60% of time)
Prepare and post job vacancies online
Organise interviews and pre-screen candidates
Proactively connect with university partners to fill internships pipeline
Prepare contracts, onboarding, trainings, evaluations and people’s surveys
Work together with Finance to ensure contracts are uploaded to the systems
Support in setting up KPIs to track employee performance and wellbeing
Office Management (±30% of time)
Check stock & order office supplies, including food & beverage.
Managing incoming company mail
Request software/hardware for new starters
Manage communication with office landlord
Liaise with facility management vendors, catering and security services
Keep the office organized and clean
Social/Events (±10% of time)
Greeting visitors and making them feel at home at the Ligo office
Prepare company presentations and PR events
Generate, edit, publish and share daily content on Ligo social media channels
Plan in-house or off-site activities, like parties and celebrations
Knowledge & Experience
1 to max 4 year of experience (incl. traineeships in HR or Office Management)
Bachelor's degree (work studentship possible)
Proficiency in MS Office (MS Excel in particular) and GSuite (Gmail, Docs, etc.)
Having experience with Keynote is a plus
Organised and structured
Able to manage a number of different priorities at once
Excellent communication skills
Ability to work independent
Hands-on mentality and service-minded
'A People’s person'
Not afraid to get your hands dirty
3rd party vendors